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Introduction

OneDrive is your personal cloud storage for your work files, providing a location to save, share and backup your work files.

SWAE devices use OneDrive to backup your data to the cloud, ensuring the safety of your files.

Accessing OneDrive

OneDrive can be access directly from within File Explorer on SWAE devices using the below method.

  1. In the Windows taskbar, click the small arrow icon

    • Bottom-right of the screen

  2. Double-click the OneDrive Icon

This should open the File Explorer Window as shown below.

✅ Now you can navigate OneDrive within Explorer, opening and editing files.

Sharing Files

Files can be shared with other people within your organisation.

We recommend the use of Box for those looking to share documents outside of the organisation as this functionality is disabled within Box for security reasons.

Box File Sharing

  1. Navigate to Office 365

  2. Click the Apps Button

    • Top-left of the screen

  3. Click OneDrive

  1. Hover over the file or folder you wsh to share

  2. Click the Three Dots

  3. Click Share

Now you have two options to choose from:

Options 1: Share via an email

  1. Type the name of the person or their email address

  2. Optionally, enter a personal message

  3. Click Send

  1. Click Copy Link

  2. Paste the clipboard link using your preferred method of comms

By default, anyone with the link can then see and access the file or folder.

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